Recruiting · Vonza Scheduling template

Phone Screen Booking Page Template

A recruiter’s first conversation with a candidate as a finished booking page: 20 or 30 minutes by phone, Monday to Friday, with two questions, the role applied for and a LinkedIn profile, so the recruiter has the CV open before dialling.

See what it sets up

Part of the new Vonza Scheduling. Included in every Vonza plan, 14-day free trial.

What a phone screen is and who books it

A phone screen is the short first call in a hiring process: a recruiter checks a candidate’s interest, salary expectations and basics before anyone spends an hour interviewing. Recruiters run many a day, and a booking link in the invitation email replaces a week of back-and-forth about times.

This template is a 20-minute phone call by default, with 30 minutes as a second length. The recruiter calls the candidate, so the page asks for a phone number as a fixed field, and the two questions, “Role you applied for” and “LinkedIn profile”, give the recruiter what they need. Hours are a working week in your time zone; candidates see the times in theirs.

Who books it

In-house recruiters sending a booking link with every shortlist email.
Agency recruiters screening candidates for several clients.
Hiring managers at small companies who screen candidates themselves.
Recruiting teams that share screens round robin.

What the template sets up

Exactly what the catalogue creates when you pick this template, as the app sets it. Every item stays editable.

Meeting type: One-on-one. One person books a time with one host.
Lengths: 20 or 30 minutes, the first being the default. Each length can carry its own price, and a meeting can offer up to 12 lengths from 5 minutes to 24 hours.
Where: Phone call: you call the booker, so the page asks for their phone number as a fixed field. Add up to 11 places and let bookers choose.
Hours: Monday to Friday, 9:00 to 17:00, in your platform's time zone. Bookers see the times in their own zone unless you lock the page to yours, which suits in-person meetings.
Questions: name, email, phone number as fixed fields, then 2 optional questions: “Role you applied for” (short answer), “LinkedIn profile” (short answer). Add up to 30 questions of 13 types, make any required, or let Vonza AI suggest some.
Rules: 4 hours' minimum notice, no buffers before or after, no daily cap, and bookers may cancel or reschedule from their email. Change any of them in the Rules panel.
Look: The template’s own accent colour and cover photo, with your logo once you add one. Pick one of 16 colour pairs or your brand colour in Design.
Description: The page opens with “A first conversation about the role.” Rewrite it in your own words.

What to change first

A template is a starting point. These are the four settings most sellers change before they publish this page.

One-time links for candidates
Screens are unpriced. Instead of the public page, send each candidate a one-time link from the Share dialog: it books once and then stops working, carries a note and an expiry, and can be revoked. Mark the meeting Secret so it is off your /book directory.
Phone or video
Keep the phone call, which asks for the candidate’s number. Add Vonza Stream, Google Meet or Microsoft Teams so candidates can choose video, once the app is connected on Integrations.
Reminders and the host copy
Keep the confirmation and reminder for the candidate, and tick “Also send a copy to me” so the recruiter gets each reminder in their own time zone. A follow-up after the end can carry the next step or a polite close.
Buffers and the daily cap
Add a 10-minute buffer after each screen for notes, set “Max bookings a day” so screens leave room for interviews, and raise the 4-hour notice to a day so the CV can be read first.

How to publish and share it

From the template to a live booking page people can open, in four steps.

STEP 01
Pick the template
Templates are part of the new Vonza Scheduling: open it from the Scheduling row marked New in your Vonza admin, start a new meeting and choose Template, then “Phone screen”. The meeting opens in the editor with everything above in place, and nothing is public until you publish it.
STEP 02
Preview, fix, publish
Preview the page as Desktop or Phone, work through the “Fix these first” checklist, then Publish. The page lives at /book/phone-screen on your Vonza site; the link ending is yours to change, with a warning that old links break.
STEP 03
Share the page
The Share dialog gives you the booking link and a QR code, Embed as an Inline frame, a Popup widget or Popup text on any website, One-time links that book once and then stop working, and a button for your Link in bio page. Mark the meeting Featured to show it first on your /book directory, or Secret to keep it off the directory.
STEP 04
Turn on New booking pages
Bookers see the new booking page once the platform owner turns on “New booking pages” in Booking settings › General. Until then a /book link to an existing meeting opens the classic booking page. Switching on later keeps every booking and manage link.

See Vonza appointment scheduling for the whole product, and all booking page templates for the rest of the catalogue. Related: team scheduling and round robin and appointment reminders.

Automations that fit this page

Scheduling › Automations runs steps when something happens to a booking: 16 triggers, steps such as emails, texts, tags, lists, webhooks and course enrolment, up to 20 steps each. These three fit this meeting.

Prepare the recruiter
Trigger “New booking”, then “Email the host” with the role and the LinkedIn link, and “Tag the contact” with the role’s name.
Move to interview
Trigger “Marked as completed”, then “Send a booking link” for the Technical interview or Culture interview page so the next stage is booked while the candidate is engaged.
Log to your ATS
Trigger “New booking”, “Booking rescheduled” and “Invitee cancels”, each with “Send a webhook” so your applicant tracking system stays current.

More booking page templates

All booking page templates

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Meet the hiring panel together in one interview.
Discovery Call Booking Page Template
A short first call to see if we are a good fit and what you want to change.
Group Coaching Circle Booking Page Template
A small group session to learn together and share progress.

Frequently asked questions

About the phone screen booking page template

Yes. One-time links book once and then stop working. Each carries a note and an optional expiry, can be revoked, and up to 200 can be active per meeting. The booking link can also prefill the candidate’s details.

Yes. The Round robin “Phone screen” team template sends each booking to one of your recruiters in turn, shared Evenly or to the host with the lightest day, with each recruiter keeping their own hours and calendar.

The template is set to “you call them”: the page asks for the candidate’s phone number as a fixed field and the recruiter calls at the booked time. Switch to “My invitee should call me” if you prefer.

Yes. Bookers see times in their own zone by default, with a note on days the clocks change. Lock the time zone only for in-person meetings.

Yes. Signed webhooks post Booked, Rescheduled, Cancelled, No-show, Paid and Poll confirmed events as JSON to your server or a Zapier, Make or n8n recipe, with retries and a delivery log. HubSpot connects directly.

Templates belong to the new Vonza Scheduling. Candidates see the new booking page once the platform owner turns on “New booking pages” in Booking settings › General.