Can every teacher have their own booking page?

Yes. Each teacher is a host with their own hours and meeting, and a team page at /book/team/ lists every host and their meetings in one link, so parents find the right teacher from one page.

Education · Vonza Scheduling template

Parent-Teacher Meeting Booking Page Template

Parents’ evening as a finished booking page: 15-minute one-on-one slots, in person, Monday to Friday afternoons, with two questions, the student’s name and class, so the teacher has the right file open when the parent sits down.

See what it sets up

Part of the new Vonza Scheduling. Included in every Vonza plan, 14-day free trial.

What a parent-teacher meeting is and who books it

A parent-teacher meeting is a short, scheduled conversation about one child’s progress. Schools run dozens of them in an afternoon, so the booking page has to do what the paper sign-up sheet did, without the queue: show the open slots, take the student’s name and class, and stop two families booking the same ten minutes.

This template is built for that afternoon. Slots are 15 minutes, in person, offered Monday to Friday from 13:00 to 18:00 in the school’s time zone. The two questions, “Student name” and “Class”, are all a teacher needs. Holds mean a slot is reserved while a parent fills the form, so the last slot is never taken twice.

Who books it

Schools and colleges running parents’ evenings and progress meetings.
Individual teachers who book their own slots for a year group.
Nurseries and after-school clubs meeting parents one at a time.
Admissions and pastoral teams who see families by appointment.

What the template sets up

Exactly what the catalogue creates when you pick this template, as the app sets it. Every item stays editable.

Meeting type: One-on-one. One person books a time with one host.
Lengths: 15 minutes. Each length can carry its own price, and a meeting can offer up to 12 lengths from 5 minutes to 24 hours.
Where: In person: add your address in the editor; bookers see it in the confirmation. Add up to 11 places and let bookers choose.
Hours: Monday to Friday, 13:00 to 18:00, in your platform's time zone. Bookers see the times in their own zone unless you lock the page to yours, which suits in-person meetings.
Questions: name, email as fixed fields, then 2 optional questions: “Student name” (short answer), “Class” (short answer). Add up to 30 questions of 13 types, make any required, or let Vonza AI suggest some.
Rules: 4 hours' minimum notice, no buffers before or after, no daily cap, and bookers may cancel or reschedule from their email. Change any of them in the Rules panel.
Look: The template’s own accent colour and cover photo, with your logo once you add one. Pick one of 16 colour pairs or your brand colour in Design.
Description: The page opens with “A short meeting about your child’s progress.” Rewrite it in your own words.

What to change first

A template is a starting point. These are the four settings most sellers change before they publish this page.

One afternoon, not every week
The template opens every weekday afternoon. For a single parents’ evening, replace the weekly hours with one range on one date using a date override, or set a booking window to the exact day. Lock the time zone so every parent sees the school’s local times.
The room
Add the room or hall to the In person location’s address and “Additional information”, and tick “Show before booking” so parents know where to go. Keep the location unpriced; this page never takes payment.
Reminders for the day
Keep the confirmation and add a reminder at a set time the morning of the meeting. Text reminders reach parents who do not check email, sent from the school’s SMS allowance once Text reminders is on in Booking settings.
Buffers and notice
Add a 5-minute buffer after each slot so meetings do not run into each other, and set a minimum notice of a day so slots close in time to print the schedule. Set “Start times” to every 15 minutes so the grid lines up.

How to publish and share it

From the template to a live booking page people can open, in four steps.

STEP 01
Pick the template
Templates are part of the new Vonza Scheduling: open it from the Scheduling row marked New in your Vonza admin, start a new meeting and choose Template, then “Parent-teacher meeting”. The meeting opens in the editor with everything above in place, and nothing is public until you publish it.
STEP 02
Preview, fix, publish
Preview the page as Desktop or Phone, work through the “Fix these first” checklist, then Publish. The page lives at /book/parent-teacher on your Vonza site; the link ending is yours to change, with a warning that old links break.
STEP 03
Share the page
The Share dialog gives you the booking link and a QR code, Embed as an Inline frame, a Popup widget or Popup text on any website, One-time links that book once and then stop working, and a button for your Link in bio page. Mark the meeting Featured to show it first on your /book directory, or Secret to keep it off the directory.
STEP 04
Turn on New booking pages
Bookers see the new booking page once the platform owner turns on “New booking pages” in Booking settings › General. Until then a /book link to an existing meeting opens the classic booking page. Switching on later keeps every booking and manage link.

For admissions, parents’ evenings and staff booking in one place, read about scheduling for schools. See Vonza appointment scheduling for the whole product, and all booking page templates for the rest of the catalogue. Related: team scheduling and team pages and appointment reminders by email and text.

Automations that fit this page

Scheduling › Automations runs steps when something happens to a booking: 16 triggers, steps such as emails, texts, tags, lists, webhooks and course enrolment, up to 20 steps each. These three fit this meeting.

Build the teacher’s list
Trigger “New booking”, then “Email the host” with the student’s name and class, so the teacher has a running list, and “Calendar note” for the room.
Remind by text on the day
Trigger “Before the meeting starts”, wait until an hour before, then “Text the invitee” with the time and room; texts use your SMS allowance.
Rebook a missed slot
Trigger “Marked as no-show”, then “Email the invitee” with the booking link so the family can pick another time.

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Frequently asked questions

About the parent-teacher meeting booking page template

Yes. Each teacher is a host with their own hours and meeting, and a team page at /book/team/<slug> lists every host and their meetings in one link, so parents find the right teacher from one page.

A slot is held while a parent fills the form, so two visitors can never both take the last slot, and one email can book a time only once. A booked slot disappears from the page.

Yes. Tick “Lock time zone” in Rules and bookers see times in the school’s zone, not their own, which the app recommends for in-person meetings.

Yes. The booker can add guest emails so a second parent receives the details. For a meeting with several teachers at once, the Collective “Parent–teacher meeting” template shows only the times when every teacher is free.

Yes. Bookings has Upcoming, Past, Cancelled and No-show tabs with search and date ranges, and an Export CSV of up to 10,000 bookings, so the schedule can be printed or shared.

Templates belong to the new Vonza Scheduling. Parents see the new booking page once the platform owner turns on “New booking pages” in Booking settings › General.