Community · Vonza Scheduling template

Community Meetup Booking Page Template

A meetup planned by vote as a finished template: a 90-minute meeting on Vonza Stream, weekday evenings, and a meeting poll on top, so members say which times suit them and you book the favourite for everyone in one click.

See what it sets up

Part of the new Vonza Scheduling. Included in every Vonza plan, 14-day free trial.

What a community meetup is and who books it

A community meetup is a gathering of members, online or in a room, and the hardest part is the date. A meeting poll fixes that: you offer a few times, members vote, and the time most people can make wins. This template is the poll version of a meetup, built for groups that would rather ask than guess.

The template creates the meeting, 90 minutes on Vonza Stream with weekday-evening hours, then opens a poll. You pick up to 20 times from the meeting, optionally add an invitee list so each member gets a personal link, and set a close date. When the votes are in, “Book this time” books everyone who picked the winning time. Polls work with lengths that have no price.

Who books it

Community owners planning a monthly members’ meetup.
Churches and small groups choosing a night that suits the most people.
Alumni and professional groups organising an evening across time zones.
Course creators scheduling a live cohort call around students’ diaries.

What the template sets up

Exactly what the catalogue creates when you pick this template, as the app sets it. Every item stays editable.

Meeting type: Meeting poll. People vote on times; you confirm the winner. The template makes the meeting, then a poll: offer up to 20 times, let people vote, and book the favourite in one click.
Lengths: 90 minutes. Each length can carry its own price, and a meeting can offer up to 12 lengths from 5 minutes to 24 hours.
Where: Vonza Stream: a video room is created for every booking and the joining link goes out with the confirmation. Add up to 11 places and let bookers choose.
Hours: Monday to Friday, 17:00 to 21:00, in your platform's time zone. Bookers see the times in their own zone unless you lock the page to yours, which suits in-person meetings.
Questions: name, email as fixed fields and no questions of its own. Add up to 30 questions of 13 types, or let Vonza AI suggest some.
Rules: 4 hours' minimum notice, no buffers before or after, no daily cap, and bookers may cancel or reschedule from their email. Change any of them in the Rules panel.
Look: The template’s own accent colour and cover photo, with your logo once you add one. Pick one of 16 colour pairs or your brand colour in Design.
Description: The page opens with “Vote on the best time for our next meetup.” Rewrite it in your own words.

What to change first

A template is a starting point. These are the four settings most sellers change before they publish this page.

Keep the length unpriced
Polls book lengths without a price, so leave the 90-minute length as it is. If the meetup has a ticket, run the poll first to pick the date, then publish a Group meeting with a One-time price for that date.
Online or a venue
Vonza Stream creates a room when the time is booked. For an in-person meetup, switch the location to In person with the venue address and lock the time zone so everyone sees local times.
Reminders once it is booked
When you book the winning time, every voter who picked it gets a confirmation with the joining link and calendar links, then the default reminder. Add a text reminder from your SMS allowance once Text reminders is on.
Invitee links and the close date
Add the members’ emails as invitees so each gets a personal voting link, which you share yourself since nothing is emailed by the poll, and set a close date so the vote does not drag on.

How to publish and share it

From the template to a live booking page people can open, in four steps.

STEP 01
Pick the template
Templates are part of the new Vonza Scheduling: open it from the Scheduling row marked New in your Vonza admin, start a new meeting and choose Template, then “Community meetup”. The meeting opens in the editor with everything above in place, and nothing is public until you publish it.
STEP 02
Preview, fix, publish
Preview the page as Desktop or Phone, work through the “Fix these first” checklist, then Publish. The page lives at /book/meetup on your Vonza site; the link ending is yours to change, with a warning that old links break.
STEP 03
Share the page
The Share dialog gives you the booking link and a QR code, Embed as an Inline frame, a Popup widget or Popup text on any website, One-time links that book once and then stop working, and a button for your Link in bio page. Mark the meeting Featured to show it first on your /book directory, or Secret to keep it off the directory.
STEP 04
Turn on New booking pages
Bookers see the new booking page once the platform owner turns on “New booking pages” in Booking settings › General. Until then a /book link to an existing meeting opens the classic booking page. Switching on later keeps every booking and manage link.

For small-group nights, newcomer calls and volunteer rotas in one place, read about scheduling for churches and ministries. See Vonza appointment scheduling for the whole product, and all booking page templates for the rest of the catalogue. Related: meeting polls and appointment reminders.

Automations that fit this page

Scheduling › Automations runs steps when something happens to a booking: 16 triggers, steps such as emails, texts, tags, lists, webhooks and course enrolment, up to 20 steps each. These three fit this meeting.

Announce the winner
Trigger “Meeting poll closed”, then “Notify me” so you can book the winning time while it is fresh.
Welcome the attendees
Trigger “New booking”, then “Email the invitee” with the agenda and “Tag the contact” with meetup-attendee.
Follow up afterwards
Trigger “After the meeting ends”, then “Email the invitee” with the photos and the next poll link, and “Add to a list” for meetup regulars.

More booking page templates

All booking page templates

Member Welcome Call Booking Page Template
Meet the community team and get started.
Discovery Call Booking Page Template
A short first call to see if we are a good fit and what you want to change.
Group Coaching Circle Booking Page Template
A small group session to learn together and share progress.

Frequently asked questions

About the community meetup booking page template

You offer up to 20 times from a published meeting, members say which suit them, and when the poll closes you press “Book this time” to book everyone who picked the winning time. Polls book lengths without a price.

No. Members vote from the poll link or from their personal invitee link, which you share yourself; nothing is emailed by the poll. Those who picked the winning time receive a normal booking confirmation.

Yes. Set a close date on the poll. After it closes, book the time that suits most people; an automation can notify you when the poll closes.

Only members who picked the winning time are booked. Share the booking page afterwards so the others can join if the time works after all, or run another poll for a second meetup.

Yes. Set the meeting’s location to In person with the venue address and lock the time zone. Attendees see the address in their confirmation.

Meeting polls are part of the new Vonza Scheduling, open to a seller after opting in from the Scheduling row marked New. Members see the new pages once “New booking pages” is on.