Scheduling Software for Coaches
Let a client book a discovery call from the link in your bio, pay for a session or a pack on the same page, and land in your CRM with their course access ready. Vonza Scheduling is the booking page, the payment, the reminders and the follow-up, inside the platform your coaching business runs on.
A coach’s week in bookings
An example week on a Vonza booking page, so you can see where each booking comes from and what happens after it. The figures are illustrative.
Monday
- Two free 20-minute discovery calls, both booked from the Instagram bio link over the weekend.
- A paid 60-minute session; the card was charged when the client booked.
Tuesday
- A group coaching call with 12 of 15 seats taken; the page shows the seats left.
- A client books session three of her six-session pack with the pack code.
Wednesday
- No bookings offered: a day of time off, set in one click.
Thursday
- A discovery call becomes a client: she books the 60-minute length and the automation enrols her in the onboarding course.
- A weekly accountability check-in, the fourth of a six-week series booked in one go.
Friday
- A reminder goes out the day before every Monday session, at the hour you set.
- A client reschedules from the link in his email, inside the deadline you set.
Every booking above lands in the same place: the contact’s record in your Vonza CRM, with the answers they gave, the payment, and the course they were enrolled in.
From discovery call to paying client
The coaching workflow, as it runs on Vonza: one booking page, four moments.
- STEP 01
Put the discovery call in your bio
Publish a free 20-minute discovery call and add it to your Link in bio page as a button, or share the link and QR code. The booking page asks the questions you choose, up to 30 of them, so you know what the client wants before you meet.
- STEP 02
Sell the session or the pack
Price each length of the same meeting: the free call, a paid 60-minute session, a pack of six sessions booked later with a code. Clients pay by card, Apple Pay, Google Pay, Klarna or PayPal at booking; a naira platform takes Paystack.
- STEP 03
Follow up without typing
Confirmation, reminder and follow-up emails are on from the start. An automation that fires on New booking can enrol the client in your course, tag the contact, add them to a list, send a webhook or email you.
- STEP 04
Keep the relationship on one record
Every booker becomes a contact. Their bookings, payments, course progress and emails sit on one record, and you can mark a no-show, add a private note or reassign a session to another coach on your team.
Built for the way coaches book
Six things a coaching practice needs from its scheduler, and how the new Vonza Scheduling does each one.
Discovery calls that qualify
Ask up to 30 questions before the call: short and long answers, choices, a phone number, a date, even a file upload or a signature.
Session packs and deposits
Sell six sessions at once and let the client book the rest with a pack code. Take a deposit with the balance charged before the session, on eligible plans.
Group coaching with seats
Set the spots per time, from 2 to 1,000, and show how many are left. One email can only take one seat.
A weekly slot, booked once
Clients can repeat the time they pick weekly, every two weeks or monthly, 2 to 12 times, on free lengths. Every time is checked first.
Reminders that cut no-shows
Email reminders by minutes, hours or days before, or at a set time the day before. Text reminders come out of your SMS marketing allowance.
Your calendar stays yours
Busy times in Google Calendar or Outlook are never offered. Add buffers, a daily cap, minimum notice and time off for a holiday.
Coaching templates to start from
The new Scheduling ships 137 ready-made booking pages in 15 categories. Each one is a finished page with its lengths, hours, questions and photo, and everything stays editable.
- 9 templates
Coaching
Discovery calls, one-to-one sessions, packs and group calls shaped for life, business and career coaches.
- 8 templates
Fitness
Personal training sessions, assessments and small-group classes with a seat count.
- 9 templates
Health
Consultations, follow-ups and check-ins with intake questions asked before the appointment.
Or describe the meeting in one line and let Vonza AI draft the page; nothing is public until you publish. Vonza AI uses AI credits.
Works with the tools you already use
Connect your own calendar and meeting app; the platform owner connects the payment gateways once.
Calendars
- Google CalendarBusy times are never offered; new bookings are added to your calendar.
- Outlook and Microsoft 365Check for conflicts and Add bookings, per calendar.
- Apple iCloud CalendarBusy times from your iCloud calendars, read only.
Where you meet
- ZoomA Zoom meeting per booking, moved or deleted with it.
- Google Meet and Microsoft TeamsEvery booking gets its own joining link.
- Vonza Stream, phone or in personA Vonza Stream room, a phone call, an address, or let the invitee choose.
Payments
- StripeCard, Apple Pay, Google Pay and Klarna on a priced length.
- PayPalFor a price paid once at booking.
- PaystackFor platforms that charge in Nigerian naira.
Booking, course and community in one account
A standalone scheduler hands the client back to you the moment the call ends. On Vonza, the booking is the first step of a relationship the rest of the platform carries on.
- Enrol a new client in your course or programme the moment they book, with one automation step.
- Invite them into your coaching community, where the group call and the discussion live together.
- Collect an intake form, a contract signature or a progress check-in with Vonza Forms, and send respondents to the booking page from the form.
- Run a meeting poll when a group needs to agree a time, and let a team of coaches share bookings round robin.
- See bookings, payments, no-shows and your busiest hours in Scheduling analytics.
The new Scheduling is opt-in: open the Scheduling row marked New in your admin sidebar, then switch on New booking pages in Booking settings so your /book links show the new pages. Scheduling is included in every Vonza plan, with a 14-day free trial.
Questions coaches ask about scheduling
Get answers to common questions here
Yes. One meeting can offer up to 12 lengths, from 5 minutes to 24 hours, and each length has its own price. A 20-minute discovery call can be free while the 60-minute session is paid, on the same booking page. Paid lengths skip approval because the payment confirms them.
Price a length as a Pack, set the number of sessions and an optional use-by period. The booking that buys the pack is session one; the client books the rest with their pack code and the same email. A cancelled pack booking gives the credit back.
Yes. Set Spots per time to more than one, up to 1,000, to make a group session, and switch on Show spots left so the page shows the seats remaining. The same email cannot take two seats at one time.
Yes, with Book a series. The client picks a time and repeats it weekly, every two weeks or monthly, 2 to 12 times. Every time is checked against your calendar first and each one is its own booking. Series work on free lengths; a paid length is booked one time at a time.
A confirmation, a reminder and a follow-up email are set up for every meeting. Add more reminders by minutes, hours or days before, or at a set time the day before, with a copy to you. Text reminders go out while Text reminders is on in Booking settings and come out of your SMS marketing allowance.
Scheduling is included in every Vonza plan, with a 14-day free trial. The new Scheduling is opt-in: open the Scheduling row marked New in your admin sidebar and switch on New booking pages in Booking settings so your /book links show the new pages. A few price kinds, such as deposits, depend on your plan; see the pricing page.
This Is Where Your Business Finally Comes Together
One login. One system. One clear path to building digital income — without the overwhelm.
