Legal & consent · Vonza Forms template
Photo Release Form Template
A clear model release on one screen: the person’s name and email, what you may use (photos, video, their first name, their voice), where it may appear, whether they are under 18, a parent or guardian when they are, a signature and the date.
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What a photo release form is for
A photo release form, or model release, records a person’s permission for you to use their image. It says what you may use, such as photos, video or their voice, and where it may appear, from your website to paid advertising, and it is signed and dated.
This template makes both parts checklists, so a person can agree to social media but not to paid ads, and the uses are required so a release is never blank. A logic rule asks for a parent or guardian’s name only when the person pictured is under 18. The description reminds people they can withdraw consent for future use, and the thank-you screen confirms a copy is on its way.
Who uses it
- Photographers and videographers working with models and clients.
- Marketing teams shooting customers or staff for a campaign.
- Schools, clubs and charities photographing events.
- Podcasters and YouTubers recording guests.
What’s in the template
Every question exactly as the template builds it, page by page. Change, add or remove any of them in the editor.
Form title: “Photo & video release”. One page. Look: Paper.
Questions
For the Spring campaign shoot on 14 March. You can withdraw consent for future use at any time.
- Full nameName · required
- EmailEmail · required
- You agree we may useCheckboxes · required · Photos, Video, My first name, My voice
- InCheckboxes · required · Our website, Social media, Print, Paid advertising
- Is the person pictured under 18?Yes / No · required
- Parent or guardian’s nameName · shown by logic
- SignatureSignature · required
- DateDate · required
Logic
- Guardian for under-18s. Shows the parent or guardian’s name when the person pictured is under 18.
Button and thank-you screen
- Submit button: “Sign release”
- Thank-you screen: “Release signed”, Thank you. A copy is on its way to {{email}}.
How to customise it
A template is a starting point: every word, question and colour stays editable.
Your shoot and uses
Edit the description to name your shoot, and the two checklists to the uses and channels you actually need.
Send the copy you promise
Turn on the email to the respondent with “Attach their answers as a PDF”, so the signer receives the copy the thank-you screen mentions.
One release per shoot
Duplicate the form for each shoot, so every release is filed with the right project and date.
Show the full release text
Add an “Agreement & e-sign” block with your release wording, or a link to a PDF, so people read it before they sign.
What happens after someone submits
The same Vonza Forms settings run behind every template. These are the ones this form uses.
- 01
The response arrives in Responses
Each response opens with every answer, the device and the time it took. Export all or some of them to CSV or Excel, or download one as a PDF.
- 02
You and your team are told
The email to you goes to you and up to five teammates on every response, with all the answers or a message you write, plus an in-app notification.
- 03
The respondent becomes a CRM contact
Everyone who leaves an email (here, “Email”) becomes a contact in your Vonza CRM, tagged with up to ten tags you choose. Existing contacts keep their details.
- 04
They get a confirmation
Turn on the email to the respondent, with your own subject and message, and attach their answers as a PDF.
- 05
Automations and webhooks take over
Use “Contact fills this form” in Automations to enrol people in a course, start an email sequence or add them to a list, or post each response to Zapier, Make or your own server with a webhook.
Filter Responses by the channels each person agreed to before you publish, so a photo cleared for your website is never used in an ad by mistake.
For other consent and intake paperwork, read about Vonza intake and consent forms, or see the Vonza form builder and booking forms for photographers.
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Frequently asked questions
About the photo release form template
Who is pictured, what may be used, where it may appear, consent for minors from a parent or guardian, a signature and a date. This template covers each one.
Yes. Uses and channels are checklists, so someone can agree to photos on your website but not to video in paid advertising.
Yes. Turn on the email to the respondent and attach their answers as a PDF; it goes to the email they entered.
The template asks whether the person pictured is under 18 and shows a parent or guardian’s name when they are. Add a second signature for the guardian if you need one.
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