# Webinar Booking Page Template

> A live webinar with Q&A as a finished booking page: 60 minutes on Vonza Stream, Monday to Friday afternoons, a Group meeting with ten spots per time and the spots left shown, and one question, the attendee’s company.

A Classes & events template in the new Vonza Scheduling, “Webinar”: a group meeting. Part of the new Vonza Scheduling. Included in every Vonza plan, 14-day free trial.

## What a webinar is and who books it

A webinar is a live online session for a group, usually a talk or a demonstration with questions at the end. As a booking page it is a Group meeting: many people book the same time with one host, each gets a joining link, and the page can show how many places are left. It is the simplest way to run a registration page without a separate webinar tool.

This template sets a 60-minute Group meeting on Vonza Stream, which creates the room, with ten spots per time, the spots left shown, weekday afternoons from 13:00 to 18:00 in your time zone, and one question, “Company”. Raise the spots to the audience you want, fix the date, and publish.

### Who books it

- Software and service businesses running weekly product webinars.
- Course creators hosting a live class or launch session.
- Consultants running a monthly talk for leads and clients.
- Associations and communities streaming a speaker to members.

## What the template sets up

Exactly what the catalogue creates when you pick this template, as the app sets it. Every item stays editable.

- **Meeting type**: Group. Several people book the same time with one host. The template sets 10 spots per time and shows the spots left; change the number in Rules (1 to 1,000).
- **Lengths**: 60 minutes. Each length can carry its own price, and a meeting can offer up to 12 lengths from 5 minutes to 24 hours.
- **Where**: Vonza Stream: a video room is created for every booking and the joining link goes out with the confirmation. Add up to 11 places and let bookers choose.
- **Hours**: Monday to Friday, 13:00 to 18:00, in your platform's time zone. Bookers see the times in their own zone unless you lock the page to yours, which suits in-person meetings.
- **Questions**: name, email as fixed fields, then one optional question: “Company” (short answer). Add up to 30 questions of 13 types, make any required, or let Vonza AI suggest some.
- **Rules**: 4 hours' minimum notice, no buffers before or after, no daily cap, and bookers may cancel or reschedule from their email. Change any of them in the Rules panel.
- **Look**: The template’s own accent colour and cover photo, with your logo once you add one. Pick one of 16 colour pairs or your brand colour in Design.
- **Description**: The page opens with “A live webinar with Q&A.” Rewrite it in your own words.

## What to change first

A template is a starting point. These are the four settings most sellers change before they publish this page.

- **Unpriced registration, or a paid seat**: Most webinars are unpriced, so leave the length as it is. For a paid masterclass, set a One-time price so each seat is confirmed by its payment, and add a coupon box for members.
- **Where it streams**: Vonza Stream creates a room per time and the link goes out with the confirmation. Switch to Zoom, Google Meet or Microsoft Teams once connected on Integrations if your audience expects it.
- **Reminders that fill the room**: Keep the confirmation, add a reminder at a set time the morning of the webinar and another 15 minutes before, and a follow-up after the end with the next step. The 1-to-5 feedback email “Right after it ends” gives you a rating on Analytics.
- **Spots and the date**: Raise “Spots per time” from ten to the number you want, up to 1,000, and decide whether to show the spots left. Replace the weekday afternoons with a date override for the webinar date, and set a Date range booking window that ends on the day.

## How to publish and share it

From the template to a live booking page people can open, in four steps.

1. **Pick the template**: Templates are part of the new Vonza Scheduling: open it from the Scheduling row marked New in your Vonza admin, start a new meeting and choose Template, then “Webinar”. The meeting opens in the editor with everything above in place, and nothing is public until you publish it.
2. **Preview, fix, publish**: Preview the page as Desktop or Phone, work through the “Fix these first” checklist, then Publish. The page lives at /book/webinar on your Vonza site; the link ending is yours to change, with a warning that old links break.
3. **Share the page**: The Share dialog gives you the booking link and a QR code, Embed as an Inline frame, a Popup widget or Popup text on any website, One-time links that book once and then stop working, and a button for your Link in bio page. Mark the meeting Featured to show it first on your /book directory, or Secret to keep it off the directory.
4. **Turn on New booking pages**: Bookers see the new booking page once the platform owner turns on “New booking pages” in Booking settings › General. Until then a /book link to an existing meeting opens the classic booking page. Switching on later keeps every booking and manage link.

## Automations that fit this page

Scheduling › Automations runs steps when something happens to a booking: 16 triggers, steps such as emails, texts, tags, lists, webhooks and course enrolment, up to 20 steps each. These three fit this meeting.

- **Tag and nurture**: Trigger “New booking”, then “Tag the contact” with webinar and “Add to a list” so your email sequence picks the registrant up.
- **Last-minute reminder**: Trigger “Before the meeting starts”, wait until 15 minutes before, then “Email the invitee” with the joining link.
- **Convert attendees**: Trigger “Marked as completed”, then “Send a booking link” for your Product demo or Discovery call page, and “Marked as no-show” to send the slides and the next date.

See [Vonza appointment scheduling](https://vonza.com/appointment-scheduling) for the whole product, and [All booking page templates](https://vonza.com/scheduling-templates) for the rest of the catalogue.

- [email marketing for registrants](https://vonza.com/email-marketing)
- [appointment reminders](https://vonza.com/appointment-reminders)

## More booking page templates

- [Workshop Seat Booking Page Template](https://vonza.com/scheduling-templates/workshop): Join a hands-on workshop.
- [Discovery Call Booking Page Template](https://vonza.com/scheduling-templates/discovery-call): A short first call to see if we are a good fit and what you want to change.
- [Group Coaching Circle Booking Page Template](https://vonza.com/scheduling-templates/group-coaching): A small group session to learn together and share progress.

## Frequently asked questions

### How many people can register for the webinar?

As many as “Spots per time” allows, from 1 to 1,000; the template sets ten. The spots left can be shown or hidden, and one email address can register a given time only once.

### How do attendees join?

The confirmation and reminders carry the joining link for the Vonza Stream room, or the Zoom, Google Meet or Teams link if you pick that app, with add-to-calendar links and an .ics file.

### Can I embed the registration page on my site?

Yes. The Share dialog gives you an Inline embed, a Popup widget behind a floating button, or Popup text that opens from a link, with your own button text and colours.

### Can I run the webinar every week?

Yes. Keep a weekly range on the day you run it and each week’s time has its own spots. Attendees who want every session can use “Book a series” to book up to 12 in one go.

### Can registrants go into my email marketing?

Yes. Every registrant becomes a contact in your Vonza CRM; an automation can tag them and add them to a list, and Mailchimp connects directly with an opt-in question and the meeting title as a tag.

### Is this page live for registrants today?

Templates belong to the new Vonza Scheduling. Registrants see the new booking page once the platform owner turns on “New booking pages” in Booking settings › General.