# Appointment Scheduling for Tutors > Let a parent book the same lesson every week in one go, fill a small group class seat by seat, and get a reminder the evening before each session. Vonza Scheduling is the booking page, the payments and the reminders for a tutoring practice, in the same account as your course material and your students. ## A tutor’s week in bookings An example week for an online tutor on a Vonza booking page. The names and figures are illustrative; every feature is real. - **Monday**: Three weekly lessons, each booked once as a series of twelve back in September. A parent books a 60-minute lesson and adds the student’s email as a guest, so both get the joining link. - **Tuesday**: The exam-revision group class, 5 of 6 seats taken; the page shows one seat left. A new family buys a ten-lesson pack; the first lesson is booked with it and the rest with the pack code. - **Wednesday**: Half-term starts: the bundled public-holidays list and two weeks of time off keep the page closed. - **Thursday**: A parent reschedules Friday’s lesson from the link in her email, inside the 24-hour deadline you set. A reminder goes to every Friday booking at 18:00 the evening before, in your time zone. - **Friday**: A student does not turn up; you mark the booking as a no-show and it shows in analytics. A feedback email asks each family to rate the lesson from 1 to 5 the next day. Every family in that week is a contact in your Vonza CRM, and a student can be enrolled in your revision course the moment the first lesson is booked. ## From first lesson to a full timetable The tutoring workflow, as it runs on Vonza: book once, teach weekly, remind everyone. 1. **Book a term of lessons in one go**: Switch on Book a series and a parent picks the time, then repeats it weekly, every two weeks or monthly, 2 to 12 times. Every date is checked against your calendar first and each lesson is its own booking they can move or cancel. 2. **Fill a group class seat by seat**: Set the spots per time for a revision class or a conversation group, from 2 up to 1,000, and show the seats left. One email takes one seat, and a seat is held while a family fills in the form. 3. **Charge per lesson or per pack**: Price each length: a single lesson paid at booking, a pack of ten booked later with a code, or a monthly subscription. Parents pay by card, Apple Pay, Google Pay or PayPal, and a naira platform takes Paystack. 4. **Remind the parent, not just the student**: The booker gets the confirmation, the reminder and the follow-up; a guest email on the booking gets the joining details too. Set a reminder for 18:00 the evening before in your time zone, and a text from your SMS allowance if your plan has one. [Recurring appointments](https://vonza.com/recurring-appointments) [Paid appointments](https://vonza.com/paid-appointments) [Appointment reminders](https://vonza.com/appointment-reminders) ## Built around the school week Six things a tutor needs from online scheduling, as the new Vonza Scheduling does them. - **Weekly series, booked once**: A lesson repeats weekly, fortnightly or monthly, 2 to 12 times, on free lengths. Cancel the rest of the series in one click when a term ends. - **Group classes with seats**: Spots per time from 2 to 1,000, seats left on the page, and no double booking of the same email. - **Packs and subscriptions**: Sell ten lessons at once and let the family book the rest with a pack code, or charge weekly, monthly or yearly until cancelled. - **Holidays and half-terms**: Block time off for a day, a fortnight or a whole holiday, up to 366 days at a time, with a bundled public-holidays list. - **After-school hours only**: Reusable schedules with weekly hours and date overrides, minimum notice, buffers between lessons and a daily cap. - **No-shows and feedback**: Mark a no-show, undo it, and send a 1-to-5 rating email after the lesson. Averages show in analytics. ## Tutoring templates to start from 137 ready-made booking pages in 15 categories, each a finished page with its lengths, hours, questions and photo. Everything stays editable. - **Education (9 templates)**: Lessons, assessments, office hours and parent meetings with the questions a tutor asks before the first session. - **Classes & events (8 templates)**: Group classes and workshops with a seat count and the spots left shown on the page. Or describe the lesson in one line and let Vonza AI draft the page; nothing is public until you publish. Vonza AI uses AI credits. [Browse the scheduling templates](https://vonza.com/scheduling-templates) [Everything Vonza Scheduling does](https://vonza.com/appointment-scheduling) ## Works with the tools you already use Connect your own calendar and meeting app; the platform owner connects the payment gateways once. ### Calendars - **Google Calendar**: Busy times are never offered; new bookings are added to your calendar. - **Outlook and Microsoft 365**: Check for conflicts and Add bookings, per calendar. - **Apple iCloud Calendar**: Busy times from your iCloud calendars, read only. ### Where you meet - **Zoom**: A Zoom meeting per booking, moved or deleted with it. - **Google Meet and Microsoft Teams**: Every booking gets its own joining link. - **Vonza Stream, phone or in person**: A Vonza Stream room, a phone call, an address, or let the invitee choose. ### Payments - **Stripe**: Card, Apple Pay, Google Pay and Klarna on a priced length. - **PayPal**: For a price paid once at booking. - **Paystack**: For platforms that charge in Nigerian naira. ## Lessons, course material and students in one place A scheduler on its own knows when the lesson is. On Vonza the booking sits next to the worksheets, the recorded lessons and the student portal, so the family only ever needs one login. - Enrol a student in your revision course or resource library the moment a lesson is booked, with one automation step. - Collect an enrolment form or a learning-needs questionnaire with Vonza Forms and send families to the booking page from the form. - Add the lesson booking button to your Link in bio page, where parents find you from social media. - Run a meeting poll when a group of families needs to agree a class time, and let a team of tutors share bookings round robin. - Sell a course alongside live lessons, and see bookings, no-shows and your busiest hours in one analytics page. [Online courses](https://vonza.com/free-online-courses-platform) [Vonza Forms](https://vonza.com/forms) [Link in bio](https://vonza.com/link-in-bio) [Meeting polls](https://vonza.com/meeting-polls) [Team scheduling](https://vonza.com/team-scheduling) [Pricing](https://vonza.com/pricing) The new Scheduling is opt-in: open the Scheduling row marked New in your admin sidebar, then switch on New booking pages in Booking settings so your /book links show the new pages. Scheduling is included in every Vonza plan, with a 14-day free trial. ## Questions tutors ask about scheduling ### Can a parent book the same lesson every week? Yes. Switch on Book a series and the booker repeats the time they pick weekly, every two weeks or monthly, 2 to 12 times. Every date is checked against your calendar first and each lesson is its own booking, so one can be moved without touching the rest. Series work on free lengths; a paid length is booked one time at a time. ### How do I sell a block of lessons? Price a length as a Pack and set the number of lessons and an optional use-by period. The lesson that buys the pack is lesson one; the family books the rest with the pack code and the same email. A cancelled pack lesson gives the credit back. ### Can I run a small group class? Yes. Set Spots per time to the class size, up to 1,000, and switch on Show spots left. A seat is held while a family fills in the form, and the same email cannot take two seats at one time. ### Will the parent get the reminder as well as the student? The person who books gets the confirmation, reminders and follow-up, and can add guest emails to the booking so the student gets the joining details too. Reminders go out by minutes, hours or days before, or at a set time the day before, in your time zone. Text reminders come out of your SMS marketing allowance. ### How do I block out school holidays? Add time off with a first and last day away, up to 366 days at a time, or pick a date from the bundled public-holidays list. Nobody can book you while you are away, and the admin preview shows why a time is closed. ### Is scheduling included in my Vonza plan? Scheduling is included in every Vonza plan, with a 14-day free trial. The new Scheduling is opt-in: open the Scheduling row marked New in your admin sidebar and switch on New booking pages in Booking settings so your /book links show the new pages. Text reminders need an SMS allowance on your plan; see the pricing page.