# Appointment scheduling for coaches, consultants and teams. > Share one booking link and let people pick a time that is really free. The new Vonza Scheduling checks your Google, Microsoft or iCloud calendar, takes payment, sends the reminders and lands every booker in your CRM, next to your courses, community and store. Included in every Vonza plan, 14-day free trial. ## Six kinds of meeting, one booking page Pick the shape of the meeting when you create it. Every kind gets its own /book link, its own lengths, hours, questions and prices, and the same booking page design in your colours. - **One-on-one**: One person books a time with one host. Discovery calls, consultations, tutoring and support sessions. - **Group**: Several people book the same time with one host. Set the spots per time, show how many are left, and run classes and workshops. - **Round robin**: Each booking goes to one of your hosts in turn: evenly, or to the host with the lightest day. Needs two or more active hosts. - **Collective**: One booker meets all of your hosts together. Bookers only see the times when every one of those hosts is free. - **One-off meeting**: Pick up to eight times a day and share a link that works for one booking, then closes. Only people with the link see those times. - **Meeting poll**: Offer up to 20 times, let people say which suit them, then book the favourite for everyone who picked it. ### Three ways to start - **Blank**: Name the meeting, pick its lengths from 5 minutes to 24 hours (up to 12 per meeting, each with its own price) and set the hours it can be booked. - **Template**: 137 ready-made booking pages in 15 categories, from coaching, consulting and sales to legal, real estate, fitness and classes. Lengths, hours, questions and a photo come filled in; everything stays editable. - **Vonza AI**: Say what the meeting is, how long and when. Vonza AI drafts the page; nothing is public until you publish. Uses AI credits. ### How to try the new Scheduling The new Scheduling sits beside classic in your Vonza admin: open the Scheduling row marked New in the sidebar. Your meetings, hours and bookings are read in place, nothing is migrated. Bookers see the new booking pages once the platform owner turns on New booking pages in Booking settings; until then your /book links show the classic page, and existing bookings and manage links keep working either way. [Browse the booking page templates](https://vonza.com/scheduling-templates) [Round robin and collective meetings](https://vonza.com/team-scheduling) [Meeting polls](https://vonza.com/meeting-polls) ## Your schedule, on autopilot Set the rules once. Vonza offers only the times that work, reminds everyone and collects payment while you do the work. - **Bookings on autopilot**: Open times fill from your booking link, your website and your Link in bio page, without the back-and-forth. - **Never double-book again**: Busy times in your Google, Microsoft or iCloud calendar are never offered, and a booked slot closes for everyone else. - **Hours back every week**: Confirmations, reminders, reschedules and payments are handled for you. ## One link. Endless bookings. Vonza Scheduling replaces email threads, phone tag and double bookings with one booking page at /book, in your brand and in 88 languages. Included in every Vonza plan, 14-day free trial. - **Share your availability**: Set weekly hours and date overrides once, add minimum notice, buffers, a daily cap and a booking window, and block time off. Bookers only see what is really open. - **Let people pick a time**: One link for your website, socials or email. Times show in the booker’s own time zone, or you lock the page to yours for in-person meetings. - **Get paid and reminded**: Take payment or a deposit when they book, and cut no-shows with email reminders, text reminders from your SMS allowance and a feedback request after the meeting. - 6 Kinds of meeting - 137 Ready-made booking pages - 8 Video and meeting locations - 14-day Free trial ## Everything you need to schedule smarter Every feature below is part of the new Scheduling and included in every Vonza plan. - **Calendar conflicts**: Connect Google Calendar, Outlook or Microsoft 365, or Apple iCloud (read only). Busy times are never offered, and bookings are added to your Google or Microsoft calendar. - **Booking rules**: Minimum notice, buffers before and after, a daily cap, a booking window counted in calendar or business days, and the start-time step, all set per meeting. - **Time zones and time off**: Bookers see times in their own zone, or you lock one zone for in-person meetings. Block a day, a week or a public holiday and nobody can book you. - **Questions before the meeting**: Up to 30 questions in 13 types: short and long answers, choices, dropdowns, phone, date, time, file upload, signature and grids. - **Your brand, 88 languages**: 16 colour pairs or an AI palette from your brand colour, your logo and cover photo, and a booking page that speaks 88 languages. - **Share and embed**: A link, a QR code, an inline embed, a floating button or a text link. Hide a meeting from your /book page and send one-time links that book once, then stop working. - **Teams**: Each host keeps their own hours and calendar. Round robin shares bookings evenly, collective meetings need every host, and a team page lists everyone. - **Payments**: Nine price kinds, including deposits and session packs. Take card, Apple Pay, Google Pay, Klarna or PayPal, or Paystack for Nigerian naira, with add-ons and coupons at checkout. - **Reminders and feedback**: Confirmation, reminder and follow-up emails are on by default. Add text reminders from your SMS allowance when Text reminders is on, and ask for a rating after the meeting. ## Bookings that fit how you work Not every meeting is one person picking a slot. The new Scheduling covers the other cases too. - **Meeting polls**: Offer up to 20 times from a published meeting, add invitees with their own links, set a close date, then book everyone who picked the winning time in one click. Polls book free lengths only. - **Share times by email**: Pick a few open times and paste them into an email; each one books in one click. - **Routing forms**: Ask a few questions first, then send each person to the right meeting, a page or a message. - **Approval**: Bookings arrive as requests and the time is held until you approve or decline. Paid times are confirmed by their payment and skip approval. - **Series**: Let people repeat the time they pick weekly, every two weeks or monthly, two to twelve times. Free lengths only. - **Self-service for bookers**: Bookers reschedule or cancel from their email within the deadline you set, and the calendar invite updates instead of duplicating. Customers with a Vonza login also see their bookings in the customer portal. [Meeting polls](https://vonza.com/meeting-polls) [Recurring appointments](https://vonza.com/recurring-appointments) [Paid appointments and deposits](https://vonza.com/paid-appointments) [Appointment reminders](https://vonza.com/appointment-reminders) [Book a time from a Vonza form](https://vonza.com/forms) [Booking link on your Link in bio page](https://vonza.com/link-in-bio) ## Connected to the rest of your business Every booker becomes a contact in your Vonza CRM. From there a booking can start an automation, reach the tools you already use and show up in your analytics. ### Integrations - HubSpot: every booker becomes a HubSpot contact, with the meeting logged on their record. - Mailchimp: add bookers to an audience, with an opt-in question and a tag per meeting. - Slack, Discord and Microsoft Teams: a channel post for new, rescheduled and cancelled bookings. - Signed webhooks for Booked, Rescheduled, Cancelled, No-show, Paid and Poll confirmed, with step-by-step recipes for Zapier, Make and n8n. ### Automations - 16 triggers, from New booking and Booking paid to Marked as no-show, Deposit balance due and Meeting poll closed. - Steps: wait, rule, email or text the invitee or host, tag the contact, add to a list, send a webhook, enrol in a course, send a booking link. - Up to 20 steps per automation, a recipe library and a runs log. ### Analytics and Vonza AI - Booked, completed, rescheduled and cancelled meetings, no-show rate, booking lead time, busiest hours, where bookers are, revenue and top hosts. - Vonza AI suggests questions and hours, finds the best times to offer, drafts a reply, flags no-show risk per booking and explains the period in plain words. Uses AI credits. [Vonza CRM](https://vonza.com/crm) [Automations](https://vonza.com/automations) [All integrations](https://vonza.com/integrations) ## Get started in three steps From a new account to your first booking in an afternoon. 1. **Create a meeting**: Pick one of the six kinds, start from a template or describe it to Vonza AI. Set the lengths, hours, rules, questions and a price if you charge. 2. **Share your /book link**: Put it on your website, in your email signature, on your Link in bio page or on a QR code, or embed the page inline or as a floating button. 3. **People book, pay and get reminded**: They pick a time in their own zone, pay if the length has a price, and get a confirmation with add-to-calendar links and an .ics file. Reminders go out on the schedule you set. ## Booking next to everything else you sell. Scheduling is one module of your Vonza account. The person who books a discovery call is the same contact who buys your course, joins your community, gets your emails and pays at your checkout, so nothing is copied between tools and nothing is paid for twice. - Free or paid one-on-one sessions - Group classes with a seat count - Round robin and collective team meetings - Deposits and session packs - Booker self-reschedule and cancel - Vonza Stream, Zoom, Meet and Teams links - Email and text reminders - Every booker in your CRM [Online courses](https://vonza.com/free-online-courses-platform) [Community](https://vonza.com/paid-community-platform) [Email marketing](https://vonza.com/email-marketing) [Checkout](https://vonza.com/checkout) ## Scheduling for your line of work The same booking page, set up for the way you meet people. - [Scheduling for coaches](https://vonza.com/scheduling-for-coaches): Discovery calls, paid sessions and packs, with the client in your CRM and your course. - [Scheduling for consultants](https://vonza.com/scheduling-for-consultants): Intake questions, deposits and a booking page that matches your proposal. - [Scheduling for tutors](https://vonza.com/scheduling-for-tutors): Lesson lengths, weekly series and group classes with a seat count. - [Scheduling for churches](https://vonza.com/scheduling-for-churches): Pastoral appointments, counselling and room bookings for a volunteer team. - [Scheduling for schools](https://vonza.com/scheduling-for-schools): Admissions visits, parent meetings and office hours across staff. ## Go deeper One page per feature with its limits spelled out, and the comparisons. - [Meeting polls](https://vonza.com/meeting-polls): Offer up to 20 times, let people vote, book the winner for everyone. - [Paid appointments](https://vonza.com/paid-appointments): Nine price kinds, deposits, session packs, add-ons and coupons. - [Appointment reminders](https://vonza.com/appointment-reminders): Email and text reminders, feedback ratings and no-show automations. - [Team scheduling](https://vonza.com/team-scheduling): Round robin policies, collective meetings, host pages and reassigning. - [Recurring appointments](https://vonza.com/recurring-appointments): Weekly, fortnightly or monthly series of up to twelve sessions, and packs. - [Booking page templates](https://vonza.com/scheduling-templates): 137 ready-made pages in 15 categories, each with its lengths, hours and questions. - [Calendly alternatives](https://vonza.com/compare/calendly-alternatives): Where a booked call becomes a paying client, with Calendly’s published plan limits. - [Acuity Scheduling alternatives](https://vonza.com/compare/acuity-scheduling-alternatives): Acuity’s plans beside Vonza, for coaches and service businesses. - [Best appointment scheduling software](https://vonza.com/best/appointment-scheduling-software): The buying guide: the tools compared on free tiers, payments and fees. ## Questions about appointment scheduling ### Is appointment scheduling included in Vonza, or an add-on? Scheduling is included in every Vonza plan, and every plan starts with a 14-day free trial. There is no separate scheduling fee and no per-host charge; hosts are staff members with Scheduling turned on, so the number of hosts depends on the staff seats of your plan. The plans are compared on the pricing page. ### Which calendars does Vonza check for conflicts? Google Calendar, Outlook and Microsoft 365 (including Hotmail) and Apple iCloud, with up to six calendars checked per host. Google and Microsoft calendars can also receive your bookings when you switch on Add bookings. iCloud is read only, through an app-specific password: Vonza reads your busy times and never writes to it. ### Where can the meeting take place? Eight locations: a Vonza Stream room created for each booking, Zoom, Google Meet, Microsoft Teams, a phone call (you call them or they call you), in person at an address, a link you give, or ask the invitee to choose. A meeting can offer several locations, and each Zoom, Meet or Teams booking gets its own joining link once the app is connected. ### Can I take payments and deposits for appointments? Yes. Each length of a meeting carries its own price in one of nine kinds: free, one-time, pay what you want, subscription, recurring, instalment, flexible, a session pack booked with a code, or a deposit with the balance charged before the meeting. Bookers pay by card, Apple Pay, Google Pay or Klarna through Stripe, by PayPal for one-time prices, or by Paystack in Nigerian naira, with up to five add-ons and coupons at checkout. Instalment, deposit and flexible prices depend on your plan. ### Does Vonza send SMS appointment reminders? Email confirmations, reminders and follow-ups are on by default for every meeting, and you can add reminders by minutes, hours or days before, or at a set time the day before. Text reminders go out when Text reminders is switched on in Booking settings and your plan has an SMS allowance; each text comes out of that allowance. ### Can my team share one booking page? Yes. A meeting can have up to 20 hosts. Round robin sends each booking to one host in turn, evenly or to the host with the lightest day; a collective meeting books every host at once. Each host keeps their own hours and calendar, a team page lists every host and their meetings, and each host has a page of their own. ### How do I schedule a meeting with several people? Run a meeting poll: offer up to 20 times, add the invitees with their own links, set a close date and book the winning time for everyone who picked it. If the attendees are your own team, a collective meeting shows bookers only the times when every host is free. ### Can I embed the booking page on my website or Link in bio page? Yes. Embed it inline, as a floating button in the corner of any page, or as a text link that opens it. You can also share the link or a QR code, add the meeting as a button on your Vonza Link in bio page, or end a Vonza form with a Book a time block that sends respondents to the booking page. ### How is Vonza different from Calendly or Acuity Scheduling? Calendly and Acuity are scheduling tools you connect to the rest of your stack. In Vonza the booking page sits in the same account as your courses, community, email, store and checkout, so a booker is a CRM contact and a buyer without any connector. Our comparison pages and the appointment scheduling software guide set the features and prices side by side. ### How do I switch to the new Scheduling? Open the Scheduling row marked New in your Vonza admin sidebar. Your existing meetings, hours and bookings appear there as they are; nothing is migrated and classic keeps working. When you are ready for bookers to see the new pages, the platform owner turns on New booking pages in Booking settings, and your /book links start showing them.